Most folks in business are aware of how compliance with software licensing can be an uphill task. Things even get more convoluted when you toss in other technologies like cloud and virtualization. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A common occurrence is when staff intentionally use pirated software and others who opt to even share software copies hence not obeying the terms and conditions. As a way to avoid this, it would be good to prohibit all employees from unauthorized software installation.
As a way to avoid buying brand new hardware, businesses all over the world are taking advantage of virtualization. Even so, there are usually special terms and conditions when it comes to virtualization of servers. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is on the same note that cloud technology comes with its own rules of engagement. Despite the numerous benefits cloud technology brings on board, you are in for a hard time should you not be careful. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
Experts say that a substantial number of employees do not deny having shared login details. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Oversight is an important aspect of business operations and the same goes in this case. Make sure that compliance isn’t placed at the back seat by way of tracking the use of software. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
An ideal method to simplify auditing matters is putting in place a central software repository. You will be able to save both money and time now that you will easily reach your licenses in case the vendor comes to audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Read this in case you need more information about this.